Accounts Payable & Inventory Controller

Reference: 10396 AV
Consultant: Anneke Viviers 

Job Description: 

• Accounts Payable
  • Capturing all supplier invoices daily while ensuring correct cost centre allocations.
  • Verifying that purchase orders (POs) have been requested and approved, following up with relevant departments when necessary.
  • Acting as the primary point of contact for all payment-related queries from staff and suppliers, including invoices and reconciliations.
  • Monthly reconciliation of supplier accounts, addressing any discrepancies and submitting for review.
  • Ensuring all invoices and statements are received from suppliers.
  • Compiling the payment sheet for planned payments to be made.
  • Liaising with operations to ensure accurate stock Goods Received Vouchers (GRVs) and investigating discrepancies.
  • Capturing and verifying petty cash transactions and performing the reconciliation thereof.
  • Updating forex currency values monthly based on Oanda exchange rates and capturing forex variances in Evolution.
  • Importing bank statements and allocating payments and receipts within Sage Evolution to ensure appropriate ageing.
  • Reconciling the cashbook between the bank statement and the balance on Sage Evolution.
  • Collecting all invoices and information from each credit card holder for accurate cost centre allocations
• Inventory Management
  • Monitor and maintain stock levels to meet operational demands.
  • Accounting for dispatched stock and production of stock within the ERP system.
  • Oversee regular stock counts and cycle counts.
  • Investigate and resolve stock discrepancies.
  • Liaise with production teams to ensure stock availability.
  • Process stock adjustments, transfers, and write-offs.
  • Ensure accurate GRN (Goods Received Notes) processing.
  • Communicate with suppliers regarding discrepancies or returns.
  • Maintain accurate inventory records in ERP system.
  • Open and manage stock codes and bill of materials.
  • Reconcile inventory records with physical stock.
  • Prepare monthly inventory reports and stock movement summaries.

Qualifications:

• Diploma or degree in Accounting, Finance, or related field.
• Experience: Minimum 2-3 years of experience in accounts payable, reconciliations, and stock management.
• Technical Skills:
  • Proficiency in Evolution (EVO) or similar accounting software.
  • Strong understanding of supplier management and reconciliations.
  • Experience with petty cash, forex transactions, and credit card allocations.
  • Advanced Excel skills.
• Soft Skills:
  • Strong attention to detail and accuracy.
  • Excellent organizational and communication skills.
  • Ability to work under pressure and meet deadlines.
  • Proactive problem-solving skills.

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

Submit CV

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