Debtors Clerk

Reference: 10233 AV
Consultant: Anneke Viviers 

Job Description: 

• Resolve variances on documentation with internal staff and external parties/customers.
• Ensure correct capturing in terms of General Ledger codes, VAT codes, and where applicable non-stock items.
• Effectively resolve queries from customers and respond timeously, keeping document trail
• Investigate discrepancies and resolve timeously
• Reconciliation of customer accounts with detailed analysis of invoices outstanding, advance payments and to whom Sales Orders it relates to. This includes the debtors and advance payment control accounts.
• Action refund requests and obtain approval as per company’s Delegation of Authority
• Obtain SAD/Customs documentation for zero rated vat invoices.
• Assist and manage Commercial Invoice requests and processing
• Generate and monitor and report on debtors ageing
• Send out monthly client invoices / statements
• Follow up diligently on overdue invoices, and recover outstanding amounts via telephone and/or email to ensure timeous collection
• Daily and accurate processing of invoices against Sales Order’s and proof of delivery/collection.
• Check SO matches payment and/or Purchase Order.
• Verify and ensure completeness of documentation – purchase order, quote acceptance, payment received, etc.
• Weekly reporting on open SO compared to pre-payments, and balances still due per product group and customer.
• Electronic filing on accounting system all orders, email confirmations, etc
• Manage customer master file:
  
  • Opening customer accounts on accounting system.
  • Ensure credit application completed correctly and signed off as per delegation of authority/resolutions (COD and termed)
  • Ensure supporting documents attached
    
  • Credit check of customers
    
  • Ensure uniform capturing/same look and feel across all accounts
    

Qualifications: 

•  Minimum Educational Qualification Grade 12 (Relevant tertiary qualification would be advantageous)
• Basic accounting principles
• Data entry
• Accounting knowledge
• Excel
• ERP systems

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

 

Submit CV

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