Debtors Clerk

Reference: 4463CM
Consultant: Christa Mostert

Job Description:

  • Preparation.
  • Controlling delivery notes, prices, mass, clients and quotes in order to ensure accuracy.
  • Enter order numbers into the system as they are received from clients.
  • Create spread sheets with cargo load details of clients that require global invoices.
  • Request orders if they have not yet been received and follow up daily via telephone and email.
  • Cross-check delivery notes and load numbers.
  • Electronically complete and print invoices as delivery notes are received (via PaperTrail or from depots).
  • Send client invoices directly from the computer systems as soon as invoices are completed.
  • Complete delivery notes on PaperTrail as soon as an invoice is completed on the computer system.
  • At month-end, ensure that all delivery notes at hand are invoiced and compile monthly reports as required by management.
  • Change the date on the computer system every morning after the necessary reports have been obtained and before the current day’s invoicing commences.
  • Make a copy of the previous day’s invoices on a daily basis and submit to the mail department.
  • Make a copy of the last page of the sales ledger on a daily basis.
  • Create a summary of the number of un-invoiced cargo loads on the system.
  • Handle all enquiries received via email or telephone.
  • Follow up on outstanding orders.
  • Send employer a summary of the outstanding orders every Monday.
  • Responsible for sending duplicate copies as requested by clients.
  • Ensure that the cargo loads of clients that work via external portals are closed after invoicing.


  • Must be a skilled debtors clerk with at least 5 years’ relevant experience in a business environment such as transport, where the pressure and volumes are high.

How to Apply:

  • Email your comprehensive CV to
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
  • We reserve the right to only conduct interviews with candidates of choice.
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

To apply for this job email your details to