Head of Payroll & Benefits Manager

Reference: 5957SJ
Consultant: Sone Johnson

Job Description:

  • Responsible for the overall supervision of the payroll department, accurate payroll records and payment for a staff compliment of +-2,500 employees, comprising of 10 payroll regions.
  • Processing of Head Office Staff Payroll consisting of about 100 employees.
  • Manage, supervise, and provide training to about 5 staff members.
  • To manage the development of payroll processes, initiate changes to maximize benefits of all supporting systems, constant maintenance and optimization of systems used in Payroll department.
  • Manage employee benefits.
  • Perform monthly payroll processes such as updating reports, checking and reconciling etc.
  • Ensure all clocking’s of employees is received regularly through GAAP clocking system.
  • Verify the integrity of all documentation received for processing i.e. Leave, New starters, Terminations, Transfers, Salary increases, promotions, garnishees, overtime and other payroll related services, etc.
  • Review all terminations packs and update the batches in PaySpace.
  • Manage and review all leave transactions using ESS.
  • Prepare monthly leave reports from ESS.
  • Prepare and manage payroll reports.
  • Facilitate Maintenance of PaySpace integration API’s and update when required.
  • Handle all pay queries, provide feedback to parties concerned.
  • Prepare & review variance reports for final approval by Financial Manager.
  • Prepare & review all ACB files for payment.
  • Maintain and prepare 3rd Party payments for (Garnishees, unions, provident fund, etc.).
  • Review all provident fund withdrawal notifications.
  • EMP201 submission on SARS E-filing.
  • Annual Return of Earnings submission (WCA)
  • Annual submission of Employment Equity Report
  • Annual SETA skills submission
  • Setup of GL accounts to export payroll journals into Sage Evolution accounting.
  • Export payroll journals, reconciliation of payroll GL accounts.
  • Complete annual & bi-annual submissions on Easy file, EMP501 submission & Employee Bulk Income Tax Registration on Easy file.
  • Complete & submit annual WCA Assessment.
  • Set up of Equity Reports.
  • Reconciliation of all payroll GL accounts at financial year end, initiate necessary journal entries to rectify incorrect allocations.
  • Assist with preparations for audits.
  • Monthly reconciliation of PaySpace & Sage Evolution accounts (Staff savings, loans, 3rd Party Payments, Uniform deposits, Fuel Cards, etc.).
  • Manage ETI claims and audits.
  • Ensure legislative changes have been implemented.
  • Advise staff on company policy and procedures where appropriate.
  • Provide Systems training to peers and other departments.
  • Ensure monthly reconciliations of benefits (provident fund and risk benefits) is executed and payments processed timeously.
  • Ad-hoc recruitment as and when required.
  • Ad-hoc duties as and when required.


  • Grade 12 or NQF4 Certificate
  • BCom degree
  • Advanced knowledge of Excel and Payroll
  • Minimum of 10 years payroll experience
  • Advanced understanding of relevant labor legislation
  • Good Understanding of SA tax legislation
  • Previous Accounting Exposure
  • Knowledge of PaySpace and GAAP
  • Knowledge of EasyFile
  • Payroll or Bookkeeping Certificate

How to Apply:

  • Email your comprehensive CV to exceedhr@exceed.co.za.
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
  • We reserve the right to only conduct interviews with candidates of choice.
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

To apply for this job email your details to exceedhr@exceed.co.za