Payroll Officer

Reference: 10291 AV
Consultant: Anneke Viviers 

Job Description: 

Payroll Administration

• Payroll Administration
• Manage an in-house payroll system, including maintenance and control of payroll specifications.
• Ensure accurate and timely execution of payroll.
• Capture payroll changes, earnings, and deductions on Sage 300 People.
• Prepare and reconcile internal payroll reports, ensuring compliance with various tax authorities.
• Respond to payroll queries.
• Coordinate with HR to ensure accurate and timely processing of new hires, terminations, promotions, and transfers in the payroll system.
• Generate and distribute payroll reports to management and relevant departments.
• Collaborate with Finance to reconcile payroll accounts and resolve any discrepancies.
• Stay updated on changes in payroll regulations and laws to ensure compliance and accuracy in payroll processing.
• Assist in the preparation and submission of statutory payroll-related reports and returns.
• Maintain confidentiality and security of payroll information and records.
• Benefits Administration
• Assist and guide employees regarding employee risk benefits to which they may be entitled.
• Assist and guide employees regarding claims processes for disability, IOD claims and where appropriate, medical insurance claims.
• Facilitate the enrolment of employees in medical aid and retirement fund programs, ensuring accurate and timely processing of applications.
• Leave Administration
• Manage the accrual and taking of leave on multiple platforms.
• Generate standard and customised reports
• Extract and distribute month-end payroll and staff movement reports.
• Extract and report Employment Equity data annually.
• Preparation and submission of monthly and annual foreign statutory and employee benefits returns.
• Liaise with the software vendor timeously if a customised report needs to be built into the system.
• Governance and Monitoring
• Maintenance of complete and accurate employment database information and payroll database.
• Assist with annual payroll audits (external auditors).
• Conduct regular audits of payroll data to ensure accuracy and compliance with company policies and legal regulations.
• Employee Self Service (ESS)
• Manage the setup, configuration, and maintenance of the Employee Self-Service (ESS) system.
• Ensure accurate and timely data entry into the ESS system, including, but not limited to payslips and IRP5s.
• Provide training and support to employees on how to use the ESS system effectively.
• Continuously seek opportunities to improve and optimize ESS system processes and functionality, proactively identifying areas for enhancement or automation to streamline payroll administration tasks.

Qualifications: 

• Relevant qualification and 10 year’s payroll administration experience essential
• Proficiency in Sage 300 People Payroll systems is a must.
• In-depth knowledge of payroll processes, supported by understanding of statutory requirements, and employment, benefits, and tax legislation.
• Knowledge related to SADC countries and local currencies would be an advantage.
• Proficiency in all modules of MS Office 365 Professional, which includes SharePoint and MS Teams is essential.Experience using Microsoft Dynamics 365 would be an advantage.
• High degree of integrity and confidentiality, and excellent communication and inter-personal skills
• Highly numerate, well organized, and able to work to deadlines under pressure.
• Must be able to work as part of a team.

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

Submit CV

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