Payroll Supervisor

Reference: 5009 SJ
Consultant: Sone Johnson

Job Description:

  • Perform monthly payroll processes such as updating reports, checking and reconciling etc.
  • Ensure all clocking’s of employees is received regularly through GAAP clocking system.
  • Verify the integrity of all paperwork received for processing i.e. Leave, New starters, Terminations, Transfers, Salary increases, promotions, garnishees, overtime and other payroll related services, etc.
  • Review all terminations packs and update the batches in VIP.
  • Manage and review all leave transactions using ESS.
  • Prepare monthly leave reports from ESS.
  • Prepare and manage payroll reports using ODBC/ Excel reporting, to establish cost effectiveness within the operational requirements of the business.
  • Facilitate Maintenance of ODBC Reports and update when required.
  • Handle all pay queries, provide feedback to parties concerned.
  • Ensure AWOL tracking sheet have been updated, following the strict company AWOL termination process.
  • Prepare & review variance reports for final approval by Financial Manager.
  • Prepare & review all ACB files for payment.
  • Maintain and prepare 3rd Party ODBC and initiate payments for deductions to relevant 3rd parties
  • Review all provident fund withdrawal notifications.
  • EMP201 submission on SARS E-filing.
  • Setup of VIP GL accounts to export payroll journals into Sage Evolution accounting.
  • Export payroll journals for all companies, reconciliation of payroll GL accounts.
  • Test and implement new MOC’s.
  • Complete annual & bi-annual submissions on Easy file, EMP501 submission & Employee Bulk Income Tax Registration on Easy file.
  • Complete & submit annual WCA Assessment.
  • Set up of Equity Reports.
  • Reconciliation of all payroll GL accounts at financial year end, initiate necessary journal entries to rectify incorrect allocations.
  • Assist with preparations for audits.
  • Monthly reconciliation of VIP & Sage Evolution accounts.
  • Manage electronic pay slips via ESS system.
  • Manage ETI claims and audits.
  • Ensure legislative changes have been implemented.
  • Advise staff on company policy and procedures where appropriate.
  • Provide Systems training to peers and other departments.
  • Ensure monthly reconciliations of benefits (provident fund and risk benefits) is executed and payments processed timeously.
  • Responsible for the overall supervision of the payroll department, accurate payroll records and payment for a staff compliment of +-3,000 employees, comprising of 10 payroll companies.
  • Processing of Head Office Staff Payroll consisting of about 100 employees.
  • Manage, supervise and provide training to about 9 staff members.
  • To manage the development of payroll processes, initiate changes to maximize benefits of all supporting systems, constant maintenance and optimization of systems used in Payroll department.


  • Grade 12 or NQF4 Certificate
  • Advanced knowledge of Excel and Payroll report writing
  • Minimum of 10 years payroll experience
  • Advance understanding of relevant labor legislation
  • Good Understanding of SA tax legislation
  • Previous Accounting Exposure
  • Knowledge of VIP and ESS essential
  • Payroll or Bookkeeping Certificate

How to Apply:

  • Email your comprehensive CV to
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
  • We reserve the right to only conduct interviews with candidates of choice.
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

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