Administrative Coordinator

Reference: 10043 NB
Consultant: Nine Broodryk 

Job Description:  

• Maintenance, Health and Safety and FSSC administration
• Manage the administrative tasks related to maintenance, including procurement of consumables, managing day-to-day operational execution lists, and liaising with contractors.
• Procurement and sourcing
• Coordinate and manage the procurement of solvents, chemicals, and other materials necessary for various production processes. Ensure timely and cost-effective sourcing in alignment with company needs.
• Operational support
• Assist with the preparation and tracking of maintenance schedules, inventory management, and any administrative tasks required to support the production process, which also covers Health and Safety and FSSC functions
• Liaison and communication
• Be the primary administrative point of contact between the production, maintenance,
• and other departments. Ensure clear communication and smooth coordination across departments.
• Document control & reporting
• Maintain accurate records and documentation related to maintenance activities, contractor work, and inventory.
• Prepare reports for the Production and Facilities
• Manager as needed
• Contractor coordination
• Assist in managing relationships with contractors, ensuring that all work is completed according to schedule and within budget.

Qualifications:  

• Exceptional administrative skills
• Must possess advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organisational skills and attention to detail are essential.
• Independent & proactive
• Must be self-motivated, able to work independently, and take the initiative to manage tasks and responsibilities without requiring constant supervision.
• Problem-solving & multi-tasking
• Ability to juggle multiple tasks simultaneously and prioritise effectively to ensure deadlines are met and operational flow is maintained.
• Communication skills
• Fluency in both English and Afrikaans, with the ability to communicate effectively across departments and with external contractors.
• Experience in a manufacturing environment (preferred)
• Previous experience working in a production, maintenance, or facilities management environment is advantageous, though not required.
• Attention to detail
• Accuracy is key in managing maintenance schedules, procurement processes, and other administrative tasks.
• Personal attributes
• Must be a self-starter, confident in managing tasks, comfortable taking control, and possess a positive, “can-do” attitude.

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

Submit CV

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