Compliance Officer

Reference: 6120 SJ

Consultant: Soné Johnson

 Job Description:

  • Assist the Company Secretary and Assistant Company Secretary with agenda reports by photocopying and distributing all agendas
  • Travel and accommodation arrangements for non-executive directors to the Board of Directors of the company and Committee meetings
  • Reimbursement of travel expenses of non-executive directors to the Board of Directors of the company and Committee meetings
  • Submission of proxy forms for the investment companies for their Annual General Meeting
  • Request AGM dates from companies
  • Manage and operate the filing systems of Group Secretariat – hard copies as well as the electronic system with indexing system
  • Manage contract register of the Company
  • Management and operation of stationery for the department
  • To sort incoming mail, without supervision and where necessary to manage and/or to refer to the correct person
  • Handling of confidential matters in a sensitive and reliable way
  • Respond to shareholder enquiries in conjunction with the transfer secretaries to ensure that all- correspondence to and from shareholders is dealt with timely and correctly
  • Annual preparation of audit files for the external auditors to reduce the audit time within the department, as well as assisting in handling general enquiries from the external auditors during
    the audit period
  • Prepare and send notices to the brokers relating to dividend payments that will be received
  • Responsible for the inclusion of newly registered companies in the secretarial systems, as well as the systems update relating to deregistration’s and liquidations
  • Handling of all FICA compliance requirements as requested primarily from banks
  • Co-ordinate the signing of the written resolution for the approval of the 67 companies’ financial statements, signing of three sets of statements and the distribution to the auditors, financial department and to paste the other in the minute book
  • Responsible for the overall neatness of vault
    Important: Assist the Executive Director, Company Secretary, Assistant Company Secretary with projects promptly and correctly to ensure that the department successfully functions as a whole

Qualifications:

  • Grade 12 Certificate
  •  Relevant post-matric qualification (preferably legal secretary or office administration
    management)
  • Good communication skills in both English and Afrikaans, writing as well as speaking
  • Excellent interpersonal skills
  • Accuracy
  • Excellent attention to detail
  • High service-orientation
  • Good organisational and planning skills
  • Can contribute to effective and constructive teamwork
  • Computer literate and proficient in Microsoft office
  • An individual with integrity and discretion who can function under pressure is important for
    this position
  • A person who is friendly, helpful and willing to perform tasks with enthusiasm
  • High levels of integrity with the handling of confidential information
  • Minimum 5 years relevant experience

How to Apply:

  • Email your comprehensive CV to exceedhr@exceed.co.za.
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
  • We reserve the right to only conduct interviews with candidates of choice.
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

To apply for this job email your details to exceedhr@exceed.co.za