Bid Office Administrator

Reference: CC 6652

Consultant:  Charne Coetzee


  • Arrange bid kick-of meetings with relevant role players, keep minutes and distribute accordingly
  • Undertake other administrative tasks as required
  • Update monthly calendar with bid closure dates
  • Actively search for new tenders on a daily basis
  • Provide assistance to the Bid Office Manager as required
  • Create system generated tracking of the tender process
  • Follow up on PreSales with outstanding information on specific tenders
  • Keeping stationery list updated and order additional as required •
  • Assist with the pre-qualification of all tenders
  • Registration and capturing of information of all tenders on CRM system
  • General query handling;
  • Escalation of queries;
  • Ad hoc updates to tender/bid library;
  • Maintenance of electronic and paper filing system;
  • Completion of Supplier Database Registrations as and when needed;
  • Monitoring of National Treasury website for circulars in terms of new procurement policies/legislation etc;
  • Coordinating compulsory briefings/site surveys;
  • Formatting of bid response documents according to Style Guide;
  • Checking of documents from a grammatical and layout perspective;
  • Printing and collation of responses;
  • Arranging courier services for bid responses;
  • Completion of statutory RFP/RFQ document with the assistance of Bid Manager.
  • Completion of submission summary report (pricing, solution etc);
  • Follow up on bid until awarded; / Monitoring of state organ/client websites for award information


  • Minimum qualification: Grade 12
  • 1-2 years’ experience in ICT (Information and Communications Technology) (sales or technical)
  • Knowledge of network infrastructure and services (LAN, WAN, routers, switches, etc)
  • Previous experience in a bid office environment will be an advantage
  • Able to work outside of normal working hours

How to Apply:

  • Email your comprehensive CV to
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered to avoid duplicity on our system.
  • We reserve the right to only conduct interviews with candidates of choice.
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

To apply for this job email your details to