Office Administrator

Reference: 10170 MB
Consultant: Marié Bosman 

Job Description: 

• Provide general administrative support to the team, ensuring smooth office operations.
• Manage and organize daily schedules, appointments, and meetings for executives or departments.
• Handle correspondence, including emails, phone calls, and other forms of communication.
• Prepare and edit documents, reports, and presentations as required.
• Maintain office files, records, and databases, ensuring they are organized and easily accessible.
• Assist with travel arrangements, including booking flights, accommodations, and transportation.
• Order and maintain office supplies, ensuring stock levels are adequate.
• Coordinate and organize office events, meetings, and conferences.
• Handle basic accounting tasks, including invoicing, expenses, and budget tracking.
• Manage incoming and outgoing mail and deliveries.
• Assist in the preparation of presentations and reports for meetings.
• Liaise with clients, handle general inquiries, and provide administrative support for client-facing teams.
• Act as the point of contact for product suppliers and assist with general vendor-related queries.
• Handle and process application forms for investments, medical funds, and life products, ensuring all documentation is accurate and up-to-date.

Qualifications: 

• Preferably experience in investment management practice.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize in a fast-paced environment.
• Attention to detail and accuracy in handling tasks.
• Problem-solving and decision-making skills.
• Ability to maintain confidentiality and handle sensitive information.

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

 

Submit CV

---