Office Coordinator

Reference: 9397 NB 
Consultant: Nine Broodryk 

Job Description: 

  • Take responsibility to act as the first line of contact to clients.
  • Manage Reception.
  • Provide administrative support to the whole office.
  • Filling.
  • Managing the attendance register of the company.
  • Diary Management: booking internal and external meetings and administrative duties.
  • Managing the office and boardrooms.
  • Take responsibility for all performance related tasks as required by the Board of Director.
  • Attending to e-mails and responding.
  • Organising lunch for Training (oversee Menus etc.).
  • Organising lunch for staff (oversee Menus etc.).
  • Couriers: send and receive.
  • Responsible for all correspondence to clients: letters, newsletters and adding release reports and release notes to the website and e-mailing it to clients.
  • Assisting in all telephonic queries and internet.
  • Handling of requests from suppliers.
  • Management of Petty Cash.
  • Management of Company Vehicle Log Books.
  • Take responsibility for stock control
  • Insurance.
  • Assisting in all IT queries.
  • Manage Admin Schedule.
  • Onboarding & Offboarding of staff members: all necessary completion of documentation, making sure all hardware and software are in order (PC’s/Laptops) and adding it onto the System.
  • HR duties: All staff reports directly to me when off sick (check payspace, follow up on doctors notes etc.).
  • Manages birthdays, employee of the month awards and work anniversaries of all employees.
  • Maintenance of all printers as well of toners (including contracts).
  • Company vehicles: Registrations, services, maintenance and fines.
  • Manages housekeeping duties: domestic worker reports directly to me.
  • Take responsibility for the continuous maintenance and management of all office equipment.
  • Responsible for office maintenance: communicate with contractors.
  • Responsible for all Body Corporate requests: attending to any property administration when required.
  • Assisting in all travel and accommodation arrangements (all staff).
  • Organising all staff functions and team buildings.
  • Head of the social committee.
  • Assisting with all conference and tutorial arrangements.
  • Help sourcing materials for presentation purposes.
  • Assisting Accounts when absent including taking responsibility for quotations and adding new clients on the system.
  • Renovations – Project Management of all office renovations

Qualifications: 

  • Relevant Qualification Required
  • Bilingual will be beneficial (Afrikaans & English) 

How to Apply: 

  • Email your comprehensive CV to exceedhr@exceed.co.za. 
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
  • We reserve the right to only conduct interviews with candidates of choice. 
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.