Office Manager

Reference: CDS4435

Consultant: Carina de Swardt

A company that offers a range of business solutions to JSE-listed and unlisted companies and non-profit organisations in Sub-Saharan Africa is looking for a qualified Office Manager to join their team.

Job Description:

  • Serve as the Office Manager with duties including: Reception, maintenance, mailing, supplies, equipment, errands,  shopping and any other delegations that may be required for the efficient running of the office.
  • Ensure that the office is secure and safe and equipment is switched off prior to closing the office.
  • Schedule meetings, appointments and travel arrangements.
  • Oversee office layout and stationery inventory and order stationery and equipment.
  • Maintain the professional appearance and function of the office and arrange and supervise repairs when required.
  • Partner with HR to update and maintain office policies and procedures.
  • Organise and supervise office operations and procedures.
  • Coordinate with IT department on all office equipment requirements.
  • Manage contract and price negotiations with office vendors, service providers and office leasing agents.
  • Manage office budget, ensuring accurate and timely reporting.
  • Greet and assist visitors. 
  • Assist in the on-boarding process for new staff members.
  • Assist with preparing letters, presentations, reports and proposals for employees.
  • Address employees’ queries regarding office management issues (e.g. stationery, hardware and travel arrangements).
  • Supervise and monitor the work of cleaning staff.
  • Database/Helpdesk administration and related business processes.
  • Marketing and sales-related activities as required.

Qualifications:

  • Qualification in office management, or similar, preferably at graduate level.
  • Proven experience as an office manager, front office manager or administrative assistant.
  • Excellent time management skills and ability to multi-task and prioritise work.
  • Excellent communication skills, both verbal and written
  • Attention to detail and problem-solving skills.
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Computer literate. Fully conversant with the current uses of information technology in the workplace and uses IT as a management tool.
  • Some knowledge and experience of Pastel and Xero will be beneficial.
  • A creative mind with an ability to suggest improvements, work well with others (friendly demeanour) and take initiative.

How to Apply:

  • Email your comprehensive CV to exceedhr@exceed.co.za.
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
  • We reserve the right to only conduct interviews with candidates of choice.
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

To apply for this job email your details to exceedhr@exceed.co.za