PA to CEO / Executive Personal Assistant

Reference: 10036 AV
Consultant: Anneke Viviers 

Job Description: 

• Administrative support – provide general administrative and secretarial support
• Preparing correspondence and presentation material, drafting emails and letters, prioritising documents and providing general assistance to the Chief Financial Officer.
• Providing general and administrative support to the Finance Department.
• Provide basic budget administrative support and manage the Chief Financial Officer’s expense claims.
• Manage information flow in a timely and accurate manner.
• Assume responsibility for secretarial support for the organisation’s Audit and risk committee (ARC) meetings and pursuant actions required.
• Provide donor proposals/applications with standard information and document management.
• Basic review of finance documents.
• Preparation of weekly receipts and compiling 18A certificates where required.
• Coordinate and manage the Chief Financial Officer’s calendar
• Schedule meetings, appointments, and other activities to optimise the Chief Financial Officer’s time.
• Manage meetings with internal staff and external parties (e.g., Banking and investment parties, auditors, internal auditors, etc.) and take minutes of meetings.
• Stakeholder management
• Maintain and build key relationships with internal and external stakeholders
• People Growth
• Demonstrate values and drive own development to ensure personal growth.

Qualifications: 

• This position requires a strong background in the administrative/secretarial field.
• A personal assistant or executive assistant diploma will be beneficial
• Experience of at least two years as an executive personal assistant
• Working experience in basic accounting will be beneficial
• Working experience in project management environment and project administration
• Good experience coordinating executive-level meetings
• Excellent use of English and Afrikaans: oral and written for writing, copywriting and editing
• Proficiency in MS Office, including Outlook and digital capabilities
• Quality orientation with attention to detail for high levels of accuracy
• Strong capability to multitask, organise, prioritise, and streamline tasks

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

Submit CV

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