Portfolio Administrator

Reference: 6093 SJ
Consultant: Sone Johnson

Job Description:

  • Leasing Administration (Admin related to prospective tenants/ clients)
    • Creating and maintaining all Leasing Advertisements on Propdata, Property 24 and other platforms.
    • Weekly update Master Prospect Sheet: closing completed cases on instruction
    • Update Pipeline and Signed Leases summary sheets from team meetings and finalise for Manco reporting.
    • Answer the commercial cell phone, landline, as well as email enquiries. (with a maximum of 24 hour turnaround time during working hours)
    • Follow up on leads: missed calls from the weekend and other.
    • Capture / load completed Lease Reviews (CRM cases)
    • Create new tenant accounts on MDA and update tenant information.
    • Allocate tenants to units.
    • Allocate rate per square meter on MDA as per AM Budget.
    • Attaching all applicable documents and information to MDA and Other Systems.
    • Inform Finance of new lease agreements/addendums and errors or amendments
    • Application Management for Leasing (Leasing App) – To Be Implemented
  • Administration MDA Project (administration related to existing clients/ properties)
    • Ensure updated SAPOA Plans are attached to each property (Units on MDA to correspond with the SAPOA plans).
    • MDA data & server update project.
    • MDA data – continued maintenance.
    • Create and update tickets Spiceworks tickets generated from Leasing Manco and produce Action Register for Manco.
    • MDA Champions- Ensure that communications are efficient and timely by taking and distributing minutes.
    • General admin and data capturing on a daily basis.
  • Generate Reports for Asset Management and Leasing
    • Creating and Maintaining monitoring Reports. (Including creating Power Queries to gather live information from databases)
    • Assisting with EXCO & Manco Reporting: refresh and format pivots; create proposal summary, property to prospects pivot and other reports
    • Leasing CRM Case Reporting
    • MDA Database Project Reporting
    • Market Data Reporting
    • General reporting when required
    • Run a weekly Prospective Tenant report and save to the Master Prospect Sheet/Tracking Report.
    • Run a weekly prospect count report and circulate.

How to Apply:

  • Email your comprehensive CV to exceedhr@exceed.co.za.
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
  • We reserve the right to only conduct interviews with candidates of choice.
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

To apply for this job email your details to exceedhr@exceed.co.za