Project & Admin Coordinator

Reference: 10017 CM
Consultant: Christa Mostert 

Job Description: 

• Screen phone calls, emails, and correspondence, responding on behalf of the executive
• Draft and review communication for the executive, ensuring clarity and professionalism.
• Prioritising of emails and tasks
• Taking of minutes
• Internal and external communication
• Discreetly handle confidential information
• Assist Project manager in completion of projects
• Manage the executive’s calendar, scheduling meetings, and prioritising appointments.
• Coordinate travel arrangements as needed
• Assist with the preparation of reports, presentations, and correspondence.
• Anticipate the needs of executives and proactively address them.
• Administrative functions for the operations team.
• Project Assistance
• Assist in project management, including tracking deadlines, deliverables, and resources.
• Conduct research as needed for executive decisions or projects.
• Financial & Budgeting Support
• Manage expense reports and assist in budget tracking for the executive.
• Process invoices and track financial documentation related to the executive’s office.

Qualifications: 

• Relevant Qualification and experience
• Exceptional organizational and time-management skills.
• Strong communication skills, both written and verbal.
• Ability to manage multiple tasks with a high level of attention to detail.
• Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace).
• Ability to prioritize and adapt in a fast-paced environment.
• High level of confidentiality and discretion.
• Proactive and solution-oriented approach to challenges.

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

 

Submit CV

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