Property Administrator

Reference: 10124 SJ
Consultant: Sone Johnson 

Job Description: 

  • Debtor Credit Balance
  • Investigate and resolve credit balances, ensuring corrections or refunds are processed monthly in collaboration with the Billing Team.
  • Debtors Management
  • Maintain accurate records of rental payments and follow up on overdue accounts
  • Lease Administration
  • New Deals: Oversee contract creation, coordinate with brokers and the legal department, prepare commission calculations and lease packs, and manage cession and cancellation agreements.
  • Oversee tenant move-ins and move-outs, including conducting inspections and key handovers.
  • Renewals: Initiate and manage lease renewal processes, liaise with tenants, coordinate credit vetting and KYC risk ratings and additional FICA documents.
  • Tenant Administration: Manage tenant communication, track and load monthly turnover figures, handle tenant queries, and prepare various lease-related documents and reports.
  • Document Storage Administration on MDA and company server
  • Data Integrity: Ensure completeness and accuracy of lease documentation, including contracts, sureties, guarantees, and FICA documents.
  • Maintain document tracking, process adjustments, and manage tenant vacating procedures.
  • Reporting: Assist with preparing reports for Manco & Exco meetings.
  • Tenant and Public Liaison: Address tenant account and invoice queries, validate and process broker invoices.
  • Handle bank guarantees and ensure timely payments.
  • Internal Liaison: Communicate with internal staff on tenant issues, facilitate key handovers and pre-reinstatement inspections, and assist with space management and municipal bill processing.

Qualifications: 

  • Minimum Grade 12 with Accountancy as subject.
  • At least 2 years of experience in a similar role within a commercial property management environment, demonstrating practical expertise in the field.
  • Proficient typing abilities for efficient document handling.
  • Advanced skills in MS Office and property management systems such as SAP or MDA.
  • Effective telephonic communication skills.
  • Strong organisational and administrative capabilities.
  • Clear and effective verbal and written communication.
  • Familiarity with relevant legal and regulatory requirements, including FICA and POPIA and other applicable data protection laws, to ensure compliance in all administrative tasks.
  • Understanding of financial principles and practices related to commission calculations, turnover reports, and expense reporting.
  • Skilled in preparing and reviewing various types of documentation, including lease agreements, cession documents, and commission claims, and producing accurate reports.

How to Apply: 

  • Email your comprehensive CV to exceedhr@exceed.co.za. 
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
  • We reserve the right to only conduct interviews with candidates of choice. 
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.