HR & Recruitment > Vacancies > Administration & Office Support / Marketing & Sales > Sales & Rental Administrator
Sales & Rental Administrator
Reference: 10115 CM
Consultant: Christa Mostert
Job Description:
- Support the Principal Agent with all sales & rental administration, including reports, capturing, diaries, meeting requests, status reports, event planning, supplier liaison and overall implementation of strategy ideas and solutions
- Capturing leases and reconciling payments
- Assist with rental finance tasks, such as sourcing and filing of quotes, sending invoices and payment requests & upkeep of payment schedule.
- Organise and maintain documentation for all rental and sales transactions
- Prepare sales packs for new clients & liaise all administration around this process
- Prepare accurate reports
- Handle correspondence, ensuring timely responses to emails and client inquiries.
- Client and Supplier Liaison
- Serve as the first point of contact for rental and sales inquiries, providing excellent customer service.
- Communicate with landlords, tenants, buyers, and sellers as and when required
- Liaise with suppliers, contractors, and service providers to ensure timely and efficient delivery of services.
- Sales and Rental Coordination
- Track, report and update rental and sales leads, ensuring all leads and transactions are accurately recorded & fully serviced
- Support the onboarding process for new listings, ensuring all required documents and details are in place
- Assist with tenant applications, lease agreements, obtaining supporting documentation and property inspections
- Strategy Implementation
- Provide administrative support in implementing strategy ideas, marketing campaigns, and business solutions.
- Collaborate with the Principal Agent to identify areas for improvement and implement new processes.
- Reporting and Communication
- Prepare and distribute status updates and performance summaries as required
- Maintain confidentiality and ensure data integrity across all administrative functions.
- Identify and communicate potential risks or delays, offering proactive solutions.
Qualifications:
- Proven experience in administrative support, preferably in the real estate or property sector for 2-5 years.
- Strong organisational and time-management skills, with the ability to multitask and prioritise effectively.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.
- Knowledge of real estate practices and terminology is an advantage.
- Strong attention to detail and ability to maintain accurate records.
- Ability to work effectively in a team and under pressure in a fast-paced environment.
How to Apply:
- Email your comprehensive CV to exceedhr@exceed.co.za.
- If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
- We reserve the right to only conduct interviews with candidates of choice.
- Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.
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