Sales & Rental Administrator

Reference: 10115 CM
Consultant: Christa Mostert 

Job Description: 

  • Support the Principal Agent with all sales & rental administration, including reports, capturing, diaries, meeting requests, status reports, event planning, supplier liaison and overall implementation of strategy ideas and solutions
  • Capturing leases and reconciling payments
  • Assist with rental finance tasks, such as sourcing and filing of quotes, sending invoices and payment requests & upkeep of payment schedule.
  • Organise and maintain documentation for all rental and sales transactions
  • Prepare sales packs for new clients & liaise all administration around this process
  • Prepare accurate reports
  • Handle correspondence, ensuring timely responses to emails and client inquiries.
  • Client and Supplier Liaison
  • Serve as the first point of contact for rental and sales inquiries, providing excellent customer service.
  • Communicate with landlords, tenants, buyers, and sellers as and when required
  • Liaise with suppliers, contractors, and service providers to ensure timely and efficient delivery of services.
  • Sales and Rental Coordination
  • Track, report and update rental and sales leads, ensuring all leads and transactions are accurately recorded & fully serviced
  • Support the onboarding process for new listings, ensuring all required documents and details are in place
  • Assist with tenant applications, lease agreements, obtaining supporting documentation and property inspections
  • Strategy Implementation
  • Provide administrative support in implementing strategy ideas, marketing campaigns, and business solutions.
  • Collaborate with the Principal Agent to identify areas for improvement and implement new processes.
  • Reporting and Communication
  • Prepare and distribute status updates and performance summaries as required
  • Maintain confidentiality and ensure data integrity across all administrative functions.
  • Identify and communicate potential risks or delays, offering proactive solutions.

Qualifications: 

  • Proven experience in administrative support, preferably in the real estate or property sector for 2-5 years.
  • Strong organisational and time-management skills, with the ability to multitask and prioritise effectively.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM software.
  • Knowledge of real estate practices and terminology is an advantage.
  • Strong attention to detail and ability to maintain accurate records.
  • Ability to work effectively in a team and under pressure in a fast-paced environment.

How to Apply: 

  • Email your comprehensive CV to exceedhr@exceed.co.za. 
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
  • We reserve the right to only conduct interviews with candidates of choice. 
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.