Events Manager

Reference: 10229 CDS
Consultant: Carina de Swardt 

Job Description: 

• Event Planning and Management
• Conceptualise, plan, and execute a variety of events, including weddings, corporate functions, wine tastings, festivals, and private celebrations.
• Collaborate with clients to understand their vision, goals, and budget to deliver tailored event experiences.
• Develop comprehensive event timelines, checklists, and plans to ensure all aspects of the event run smoothly.
• Source and liaise with vendors, suppliers, and entertainers, ensuring quality and cost-effectiveness.
• Conduct site inspections and plan layouts that optimize the use of the estate’s unique venues and surroundings.
• Operational Oversight
• Oversee event set-up and breakdown, ensuring all logistics are executed to perfection.
• Manage on-site event staff, providing direction and support during functions to maintain high service standards.
• Troubleshoot and resolve any issues that may arise during events to ensure client satisfaction.
• Maintain inventory of all event-related materials, equipment, and décor items, ensuring they are well-maintained and available when needed.
• Business Development
• Proactively seek new opportunities to attract clients and secure bookings for the estate’s event spaces.
• Work closely with the marketing team to promote event services through campaigns, social media, and networking events.
• Build and maintain relationships with event planners, corporate clients, and local businesses to encourage repeat bookings.
• Client and Guest Relations
• Serve as the primary contact for clients, ensuring effective communication from initial inquiry to post-event feedback.
• Provide expert guidance and creative suggestions to enhance the client’s event experience.
• Establish a warm, welcoming, and professional atmosphere for all guests attending events.
• General Responsibilities
• Manage event budgets, ensuring cost-efficiency while maintaining the estate’s high standards.
• Prepare detailed post-event reports, identifying successes and areas for improvement.
• Stay informed about industry trends and best practices to introduce fresh, innovative ideas to offerings.
• Coordinate with the estate’s hospitality, wine production, and culinary teams to align event objectives with the broader vision of the brand.
• Maintain compliance with all health, safety, and legal regulations related to events.

Qualifications: 

• Proven experience in event management, hospitality, or a related field.
• Strong project management skills, with a track record of delivering events on time and within budget.
• Proficiency in event management software and tools, as well as Microsoft Office Suite.
• Own reliable transport and a valid driver’s license.
• Flexibility to work evenings, weekends, and public holidays as required.

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

 

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