Function Manager

Reference: 10289 MLR
Consultant: Michelle le Roux 

Job Description: 

• Oversee the planning, administration, and execution of all functions, ensuring that guest expectations are exceeded.
• Develop and manage detailed function sheets and event calendars, coordinating all operational aspects.
• Liaise with clients, chefs, and internal teams to ensure all requirements are met before, during, and after each event.
• Manage invoices, payment requests, and post-event reporting efficiently.
• Maintain and update SOPs for all function processes, ensuring consistency and high standards.
• Coordinate and lead pre-event planning meetings with internal teams, ensuring smooth execution on the day.
• Supervise setup, service, and breakdown of functions, ensuring adherence to timelines and quality standards.
• Ensure seamless communication between all departments to guarantee a flawless guest experience.
• Foster a positive, solutions-driven culture among the function team, ensuring high morale and efficiency.
• Enforce hygiene, health, and safety standards at all events.

Qualifications: 

• Minimum five years of experience in event coordination, function management with a clear understanding of hospitality operations.
• Strong background in administrative management, including invoicing, scheduling, and reporting.
• Proven ability to oversee multiple functions simultaneously, ensuring operational efficiency and guest satisfaction.
• Excellent communication and interpersonal skills in Afrikaans and English to liaise with clients, internal teams, and suppliers.
• Strong leadership and team management abilities, with experience in guiding and motivating a team.
• Proficiency in Excel, Word and Micros, for function tracking and reporting.
• Hands-on approach with a strong operational mindset and attention to detail.
• Ability to manage function sheets, calendars, and operational schedules with precision.
• Exceptional problem-solving skills, with the ability to handle last-minute changes and ensure smooth event execution.
• Willingness to work flexible hours, including evenings, weekends, and public holidays.

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

 

Submit CV

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