HR Administrator

Reference: 9712 MLR
Consultant: Michelle le Roux 

Job Description: 

  • PS Support & Administration
  • Create, files and maintain all relevant employee documents on the electronic filing systems once captured on SAGE 300 People.
  • Assist and resolve all ESS (leave) application queries for clients.
  • Prepares confirmation of employment letters upon request.
  • Complete maternity contracts with employees before their maternity leave commences.
  • PS Information & Reporting
  • Capture and update the following on SAGE: Disciplinary Sanctions, Performance Improvement documents, Maternity Leave, Promotions, Transfers, Team Changes, Terminations, New Appointments.
  • Pull various reports as and when required.
  • Prepares the PS monthly information update for the operations monthly awards and obtain all relevant PS updates for approval by PS Manager.
  • Creates new employee profile on SAGE 300 People.
  • Ensures that paperwork of the new starters is completed in full and submitted to payroll for processing.
  • Completes Onboarding stats (including graph) for month 1 and 3.
  • Prepares and submit the probation pass letter of new starters to the respective PS Practitioner.
  • Onboarding & Exit Procedure
  • Employee Relations (IR)
  • Prepares monthly disciplinary report.
  • Assists with preparing disciplinary enquiries packs.
  • Capture all disciplinary sanctions on Sage and file on Paper trail.
  • Employee Wellness
  • Plan, co-ordinate and assist with all Wellness initiatives.
  • Provide support, guidance, and assistance to all employees on the EWP.
  • Employee Engagement and Wellness
  • Completes and prepares all the Long Service certificates and vouchers sign off on a monthly basis.
  • Communicates Long Service to respective departments on a monthly basis.
  • Prepares GEM and Team Award Certificates.

Qualifications: 

  • National Diploma or Bachelor’s Degree in Human Resources Management.
  • Minimum 2 years’ experience as a PS Administrator in an organisation with 50+ employees.
  • Efficient in MS Word, Excel, Outlook, PowerPoint.
  • Experience within the Contact Centre Industry will be advantageous.
  • Experience with SAGE 300 People will be advantageous.

How to Apply: 

  • Email your comprehensive CV to exceedhr@exceed.co.za. 
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
  • We reserve the right to only conduct interviews with candidates of choice. 
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.