HR Officer

Reference: 10059 MLR
Consultant: Michelle le Roux 

Job Description: 

• HR Operations
• Assist with the recruitment process: posting job advertisements, scheduling interviews, and maintaining candidate databases.
• Conduct onboarding for new employees, including induction training.
• Draft and issue employment contracts and other HR documents.
• Maintain and update employee records and HR databases.
• Prepare and issue fortnightly wages and ensure accuracy for permanent and seasonal employees across specific entities.
• Capture data accurately on platforms such as Payspace, People Flow, and Data Gear for new recruits.
• Coordinate the ordering, distribution, and maintenance of employee uniforms.
• Maintain and update organisational charts and employee lists as needed.
• Payroll and Wage Administration
• Ensure accurate preparation and review of fortnightly wages, resolving any discrepancies.
• Manage timely and accurate data capturing of Payspace information, payroll, wages, overtime, and PICSA for all employees.
• Assist in balancing all payroll-related sheets for relevant entities.
• Compliance and Documentation
• Ensure all HR-related documentation is accurate and up-to-date.
• Assist the HR Manager in preparing and submitting annual statutory reports and returns.
• Maintain separate records of performance appraisals and training certificates for each business unit.
• Keep resource monitoring sheets updated and readily available.
• Ensure all documentation for audits is prepared, captured, and loaded onto relevant platforms or systems and filed on time.
• Employee Relations
• Assist with administration of together with HR Manager in handling employee grievances and disciplinary issues.
• Support managers in issuing and tracking disciplinary procedures (e.g., progressive discipline and warnings).
• Maintain confidential records of employee interactions and issues.
• Support employee well-being initiatives such as eye tests, flu vaccines, and chaplaincy services.
• Team Building and Functions
• Assist in organising team-building events, social activities, and functions.
• Support initiatives that enhance employee morale and teamwork.
• Additional Responsibilities for Fortnightly and Seasonal Employees
• Organise, track, and record required training specific to the role and employment duration.
• Provide UIF documentation as needed.
• Ensure proper onboarding, exit procedures, and terminations.
• Verify eligibility for employment, including work permits (if applicable).
• Confirm employment dates and conditions.
• Oversee temporary uniform allocation and ensure return upon employment completion.
• Ensure return of all company-issued equipment and uniforms.
• Health and Safety
• Maintain health and safety training records.

Qualifications: 

• Bachelor’s Degree in Human Resources Management or a related business qualification. / 2–3 years of work experience in HR or a related field (internships included).
• Effective HR administration and people management skills.
• Excellent written and verbal communication skills.
• Highly computer literate, particularly in Excel and other HR/payroll systems.

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

Submit CV

---