HR Officer

Reference: 5020 CDS
Consultant: Carina de Swardt

Job Description:

  • HR Support
    • Act as first-line support to managers and staff regarding all HR related issues
    • Collaborate effectively and timeously with other departments in ensuring HR deadlines are met
  • Recruitment, on-boarding and termination of staff
    • Draft job profiles/adverts and advertise via selected recruitment portals or recruitment agencies
    • Collate, save and screen applications received
    • Communicate with agencies, candidates and line managers in recruitment process
    • Schedule interviews, reserve meeting rooms and assist with interviews when required
    • Prepare employment contracts with line managers and ensure all sign-on documentation is administered during contracting process
    • Execute new employee checklist and coordinate on-boarding / first day arrangements of new employees with relevant departments (laptop, parking, access tags etc)
    • Schedule exit interviews, execute exit checklist and coordinate termination and last day arrangements of employees with relevant departments
    • Establish and maintain relationships with recruitment agencies and maintain the preferred supplier list
    • Coordinate and administer probation process with line manager
    • Complete and file purchase requisition form upon placement of candidates from PSLs to AP dept
  • Learning & Development
    • Assist with annual training needs analysis process and compilation of training data into a training plan
    • Coordinate and administer external and internal training interventions according to training plan and keep up to date training registers
    • Coordinate payment of training invoices with the Finance Dept and ensure accurate record keeping of training expenses on a monthly basis
    • Assist company SDF with preparing and compiling all training and payroll data for WSP and ATR submissions to MICT Seta
  • Employment Equity
    • Fulfil the role of the EE administrator, sitting in on EE committee meetings and taking minutes
    • Assist the EE Manager/Chairman in administration of EE specific projects and interventions
    • Assist with compilation of EE stats for annual EE reporting to Dept of Labour
    • Ensure all EE related documentation and records are administered and file accordingly
  • Disciplinary
    • Assist managers with all matters related to Labour Relations (in conjunction HR Consultant)
    • Ensure all policies, procedures and templates related to Labour Relations are available to all managers and staff
    • Ensure all paperwork related to disciplinary matters are compiled and filed accordingly
  • HR Policies, Procedures and Templates
    • Ensure the internal policy & procedure library is available, maintained and all changes and amendments are facilitated with HR Consultant when required
    • Ensure all HR templates, company organogram ad staff lists are available, maintained and all changes and amendments are facilitated with HR Consultant when required
    • Assist and support managers and staff with any policy and procedure matter
    • Prepare all HR related agreements and templates e.g. Training Agreement, Study Bursary Agreements.
  • Leave Administration
    • Handle leave queries and administration and ensure accurate leave records in coordination with Payroll department
  • HR Data & Record Keeping
    • Maintain accurate and up to date employee files and ensuring changes to personal particulars are updated.
    • Provide HR data and employee information to relevant parties as and when requested e.g. staff information for tender submissions

Qualifications:

  • Relevant degree in Social Sciences/Human Resources or Industrial Psychology
  • 4-6 years in a similar position in a professional services environment
  • Experience in a Tech/IT environment a definite advantage
  • Proficient with the Basic Conditions of Employment Act, Labour Relations Act, Employment Equity Act, Skills Development Act, Code of Good Practices and all relevant HR legislature.
  • Experience in the co-ordination of full recruitment process including contracting and on-boarding
  • Experience of the Employment Equity reporting process
  • Experience of the WSP/ATR reporting process
  • Experience in Skills Forum/EE committee minute taking
  • Experience in administration of Labour Relations issues (e.g. grievances, disciplinary enquiries, verbal & written warnings, performance counselling etc)
  • Registered SDF an advantage
  • Solid working knowledge in MS Word, Excel and PowerPoint

How to Apply:

  • Email your comprehensive CV to exceedhr@exceed.co.za.
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
  • We reserve the right to only conduct interviews with candidates of choice.
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

To apply for this job email your details to exceedhr@exceed.co.za