Project Coordinator

Reference: 9269 AV
Consultant: Anneke Viviers 

Job Description: 

  • Follow up on assigned tasks to ensure they are completed within set time limits.
  • Initiate and participate in project meetings and prepare meeting minutes.
  • Develop and maintain relationships with implementation partners and key service providers.
  • Monitor project risks and escalate issues to the Project Manager.
  • Co-ordination and development of fund development proposals.
  • Engage with stakeholder and project team members to ensure effective communication.
  • Participate in the preparation and monitoring of project budgets and track project expenses.
  • Participate in project monitoring and evaluation activities.
  • Prepare donor reports, funding proposals and maintain a database of Donor information and communication records.
  • Collaborate with Donor representatives to effectively compile and submit progress reports according to the Grant proposal requirements and timelines, and in the required format as stipulated.
  • Collaborate with the Project Manager to ensure that Donor reporting requirements are met including adherence to reporting deadlines.
  • Contribute to the development of effective donor communications strategies including the preparation of presentations and other materials.
  • Assist the Project Manager with the development of an implementable sustainability plan such that projects can become technically and financially self-sustainable over time.
  • Contribute effectively to achieving project impact.
  • Work amicably with the Project Manager to develop weekly and monthly realistic work frames.
  • Perform any other duties as assigned by the Project Manager.


  • A bachelor’s degree or similar tertiary qualification in natural resource management, environmental science, rural and community development, agriculture, or related field.
  • At least 3-5 years of experience in project coordination, preferably in the field of natural science projects, agriculture, rural development, and community engagement or similar.
  • Strong experience in reporting to donors, internal and external stakeholders.
  • Excellent coordination and communication skills with the ability to work effectively with a diverse range of stakeholders.
  • A proven ability with a record of delivering project targets on time, within budgets and to a high standard.
  • Familiarity with the cultural and social context of the project areas and social context.
  • Ability to tactfully communicate, build and maintain relationships as a key team member.
  • Excellent writing, presentation, facilitation, and analytical skills.
  • Ability to work independently and meet set deadlines.
  • Strong cultural awareness, and the ability to work effectively in a multi-cultural environment.
  • Uphold the highest standard of ethical standards, and maintain professional relationships with staff, communities and stakeholders and manage challenges and conflicts with integrity and diplomacy.
  • Ability to work independently, with a high work ethic, honesty, and reliability.
  • A strong working knowledge of MS Excel, Word, PowerPoint, Outlook and any other relevant programme or mapping tools such as Google Earth and Gaia.

How to Apply: 

  • Email your comprehensive CV to 
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
  • We reserve the right to only conduct interviews with candidates of choice. 
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.