Logistics Administrator

Reference: 5985 SJ
Consultant: Sone Johnson

Job Description:

  • Logistics, Supply Chain & Operations
    • Identify operational challenges on the internal operating export system (BEX) and escalate to the relevant members in the Operational and Logistics team.
    • Consign product during the season on the internal operating system daily.
    • Ensure packaging specifications and brands are aligned and linked to the correct customer to ensure that the correct price is allocated.
    • Review and confirm the accuracy of Draft Waybills.
    • Assist the Procurement division by issuing and distributing bulk pack instructions to growers and packhouses
    • Resend customer API (Application Programming Interface) to reflect any changes to a consignment.
    • Timeously apply for and procure Organic Certificates through the appropriate certified body (Lacon) to ensure clearance of shipment.
    • Stay up to date with Organic Certifying body’s regulation changes.
    • Organic Certificate recon at the end of the season (Applied vs. Issued Certificates).
    • Declare the value of each sea freight shipment for insurance purposes throughout the season, at least once a week before the vessel docks at destination.
  • Administration
    • Maintain records of all air and sea freight documentation (i.e. Export documentation from Forwarder and Organic Certificate etc.).
    • Filing of all insurance declaration lists to ensure efficient traceability.
    • Filing of organic certificate lists to ensure efficient traceability (this includes both active and cancelled certificates)
    • Assisting with the resolution of grower queries.
    • Facilitate pre-season system training on BEX to new and existing growers.
    • Sending photos of arrival temperatures and/or arrival issues/observations to growers.
    • Assist the Costing Accountant with transport allocations.
    • Pre-Season system setup on BEX of airline routings.
    • Link new brands to the relevant customers and growers on BEX.
    • Liaise with the Operations Team with regards to load plans, equipment details, brand changes on consignments, flights and container details.
    • Record grower batch corrections and amendments on the BEX system.
    • Liaise with the Sales Team to confirm customer pricing for the relevant week.
    • Supply the Sales Team with invoicing details where relevant, for manual invoices creation.
    • Organise and upkeep of server files/documentation throughout the season.
    • Pre-Season setup as per specifications on BEX.
    • Review and update relevant protocols and grower training manuals.
    • Assist the Procurement Team with the preparation of Post-Season grower reviews.
  • Non-RSA Supply Documentation
    • Save all export documents received from forwarder on the server (Import Documents).
    • Verify the information captured on import documents (invoices, CD1 documents, Road Consignments & Delivery Notes)
    • Create consignments from allocations/ load plans received.
    • Distribute manual export invoices to all relevant parties.
    • Extract BEX sea freight export documents, attach Import Documents and send to freight forwarders.


  • Logistics or related diploma/certificate
  • Exports of perishable cargo experience
  • FMCG knowledge (2-3 years)

How to Apply:

  • Email your comprehensive CV to exceedhr@exceed.co.za.
  • If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
  • We reserve the right to only conduct interviews with candidates of choice.
  • Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

To apply for this job email your details to exceedhr@exceed.co.za