Finance & Operations Administrator

Reference: 11000 CM
Consultant:  Christa Mostert

Job Description:

• Financial & Administrative Support (Accounting Entities)
  • Capturing and processing accounting transactions
  • Assisting with VAT working files (reviewed by senior)
  • Managing statutory deadline reminders
  • Digital filing and document organisation
  • Client document follow-ups
  • Assisting with compliance documentation

• Hospitality & Travel Administration (Unravel Africa)
  • Managing booking platforms (Airbnb, Booking.com and others)
  • Coordinating reservations and maintaining booking records
  • Invoice preparation and reconciliation of hospitality income
  • Assisting with development and administration of travel packages / products
  • Coordinating quotes and itinerary documentation
  • Maintaining hospitality CRM and records
  • Supporting marketing administration for the guesthouse and future travel offerings

• Digital & Platform Management
  • Updating website content (WordPress or similar)
  • Uploading blogs and marketing material
  • Scheduling social media posts
  • Updating online business listings
  • CRM management

• Operational Coordination
  • Diary and meeting scheduling (multi-jurisdiction)
  • Drafting professional correspondence
  • Liaising with Isle of Man and US based directors where required
  • Assisting with internal workflow coordination
  • Supporting multi-entity administrative tasks

• Working Structure
  • Approximately 25–30 hours per week
  • Flexible working hours
  • Core availability during South African business hours
  • Occasional flexibility required for early morning or late afternoon meetings due to time zone differences
  • Hybrid structure (remote + occasional in-person support in Stellenbosch if required)

Qualifications:

• Diploma or Degree in Accounting, Business Administration, Hospitality Management or similar
• 1–3 Years’ experience in finance/admin or hospitality administration
• Basic bookkeeping understanding
• Strong organisational and time management skills
• Excellent written communication
• Comfortable working across multiple businesses
• Tech-confident (cloud systems and online platforms)
• Own laptop and reliable internet connection
• Based in or near Stellenbosch

How to Apply:

• Email your comprehensive CV to exceedhr@exceed.co.za.
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

Submit CV

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