Administrator

Reference: 11076 CM
Consultant: Christa Mostert

Job Description:

• Act as the first point of contact for residents and manage all incoming calls, emails, and queries
• Maintain reception area, office equipment, and office supplies
• Manage correspondence, filing systems, and distribution of post
• Maintain and update resident, owner, tenant, and pet registers
• Coordinate property transfers, estate agent accreditations, and security updates
• Manage bookings for facilities such as the Chapel and Park
• Assist with budget preparation and collect input from committees
• Process invoices, payments, and maintain financial records including cashflow and asset registers
• Capture and manage maintenance quotations and staff leave records
• Coordinate HOA meetings, prepare agendas, and compile and distribute minutes

Qualifications:

• Matric / Grade 12 (National Senior Certificate)
• Relevant diploma or certificate in Office Administration (advantageous)
• Previous experience in an administrative role (estate/property environment advantageous)
• Proficiency in Microsoft Office (Word, Excel, Teams)
• Experience with estate or admin systems (e.g. My Estate Life) advantageous
• Strong organisational and administrative skills
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to manage multiple tasks and prioritise effectively
• Ability to work independently and take initiative

How to Apply:

• Email your comprehensive CV to exceedhr@exceed.co.za.
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

Submit CV

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