Chief Liaison Officer

Reference: 11081 NB
Consultant: Nine Broodryk 

Job Description: 

• Executive Team Optimization
  • Complete various administrative tasks to optimize the MD’s ability to lead the company effectively, such as assisting with special projects, designing and producing complex documents, reports and presentations.
  • Act as the key liaison between the MD and Senior Management to ensure the completion of projects by assigning work on behalf of the MD to the assigned senior managers.
  • Provide sophisticated calendar management, including making judgements and recommendations to ensure smooth day-to-day engagements.
  • Provide both “gatekeeper” and “gateway” roles, thus acting as a bridge for smooth communication between the MD and members of the senior management team and employees.
  • Act as a liaison to the Board of Directors with logistical support, written materials, and adherence to compliance with applicable regulations regarding Board matters.
  • Oversee internal event management, including staff meetings and departmental activities for corporate culture fostering.
  • Plan, schedule, and coordinate all production, operations, management, and directors’ meetings, including calendar management, venue bookings, logistics, and attendee coordination.
  • Prepare and distribute agendas, minutes, presentations, board packs, and supporting documentation. Prepare management‑level presentations, reports, and executive summaries for internal and external stakeholders.
•  Optimize Operational Efficiencies
  • Provide high-level administrative support on market-related pricing, such as price analysis and reporting, procurement and sales support and ensuring transparency on margins.
  • Identify and develop reporting systems where necessary and train relevant employees to update and analyze reports.
• Stakeholder Liaison
  • Oversee internal processes to maintain the highest standards of hospitality for stakeholders and create a welcoming environment for guests that resembles professional etiquette.
  • Maintain high level stakeholder relationships through database management, correspondence, and corporate gifting initiatives in alignment with professional protocols.
  • Monitor customer or business partner enquiries and complaints to ensure they are resolved in a professional manner.
  • Assist in the selection of vendors and purchase equipment, services, and supplies necessary for the organization’s operations.
• Company Secretarial Responsibilities
  • Administer share transactions.
  • Maintain accurate shareholder records and facilitate dividend declarations and payments.
  • Assist with FICA‑related applications and compliance requirements.
  • Administer trust‑related matters for the Employee Trust and Canola Development Trust, including trustee changes, resolutions, and ongoing governance requirements.
  • Coordinate the Annual General Meeting, including shareholder communication, special resolutions, voting processes, and post meeting documentation.
  • Compile, maintain, and update beneficial ownership registers for the company and related trusts.
  • Manage annual statutory submissions, including CIPC annual returns and related compliance filings.
• Donations and Corporate Social Responsibility
  • Review and approve monetary donations within delegated authority and escalate significant donations for executive approval.
  • Collect, verify, and file supporting documentation from beneficiaries.
  • Maintain and update donation registers, reports, and website content relating to donation requests.
• Financial Support and Oversight
  • Deliver accurate, relevant financial and analytical support to executive management to inform operational and strategic decisions.
  • Ensure integrity, consistency and clarity of management‑level financial and operational reporting to executive and Board structures.
  • Support pricing, cost management, incentives and financial modelling through coordinated, quality‑assured inputs.
• Strategic Contribution and Decision‑Making
  • Contribute actively to strategic planning, executive discussions and decision‑making forums.
  • Provide insight, analysis and context to support long‑term, risk‑informed strategy.
  • Translate strategic decisions into coordinated operational, governance and administrative actions.
  • Act as custodian of organisational intellectual property, governance documentation and strategic materials.
• Health and Safety
  • Participate in safety forums and attend relevant training/programmes
  • Report all safety incidents to the relevant people
  • Comply with safety policies and procedures
  • Wear protective clothing (where applicable) at all times
• Employee management and development
  • Ensure overall compliance with relevant procedures and policies
  • Ensure that all team members have clearly defined job profiles
  • Provide integrated strategic, operational and people management oversight of Internal Communications, Assurance & Analysis, and Reception functions.
  • Regular goal reviews are completed to assess achievement of results
  • Support, coaching and mentoring are continuously provided to ensure that objectives are met
  • Appropriate allocation of resources to meet operational demands
  • Ensure adequate succession planning in order to meet ongoing and anticipated business requirements

 

Qualifications: 

• Chartered Accountant (CA (SA))
• Minimum of 3 years relevant working experience
• Proven experience in high-level stakeholder liaison with external and internal partners
• Advanced Excel skills are a prerequisite, for example Forecasting and Prediction, Pivot Tables, VBA and Macros.

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 

• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 

• We reserve the right to only conduct interviews with candidates of choice. 

• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

 

 

Submit CV

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