Finance & Administrative Assistant

Reference: 10474 CM
Consultant: Christa Mostert 

Job Description: 

• Manage accounts payable and receivable, including capturing invoices and bills on Xero
• Maintain petty cash and credit card processes
• Support payroll: process overtime, wages, payslips, and liaise with payroll provider
• Perform reconciliations for stock, petty cash, electricity, and wine inventory
• Prepare and send monthly customer statements and follow up on outstanding payments
• Submit claims and documentation for insurance, licensing, and compliance purposes
• Process wine sales and rental invoices
• Wine Estate Operations and coordination of wine production
• Oversee wine stock movement: receiving, dispatch, and coordination with delivery drivers
• Reconcile monthly customer sales and manage B2B documentation and platform uploads
• SAWIS submissions (e.g., Sawis 5, 7)
• General tenant management
• Maintain compliance with wine stock records and reports
• Administrative Support
• Coordinate estate-wide communication with stakeholders (tenants, customers, insurers, suppliers, etc.)
• Manage fleet administration (vehicle licence renewals, etc.)
• Maintain accurate audit records 
• Provide ad hoc support to the principal and assist with estate-based Projects  

Qualifications: 

• A tertiary qualification in Accounting, Finance, or Business Administration
• At least 3 years of relevant experience in a finance/admin environment
• Proficiency in Xero, Excel, and cloud-based tools (Google Workspace)
• Fluent in English and Afrikaans
• A valid driver’s licence and own transport
• Ability to work independently from an on-site office just outside Stellenbosch

How to Apply: 

• Email your comprehensive CV to exceedhr@exceed.co.za. 
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system. 
• We reserve the right to only conduct interviews with candidates of choice. 
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful. 

 

Submit CV

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