HR & Payroll Administrator

Reference: 10972 SJ
Consultant: Sone Johnson

Job Description:

• Payroll Administration
  • Process all payroll functions for assigned payrolls, including weekly and casual wages as required.
  • Ensure accurate and timely payroll processing, including the collection and verification of timesheets.
  • Maintain payroll records and update employee statuses and details in the payroll system.
  • Handle statutory payments on a monthly and annual basis, including:
    • SARS, UIF, Group Life & Funeral, Garnishees, Medical Aid, and other third-party payments.
  • Submit monthly reports to management and external stakeholders.
  • Address and resolve payroll and wage-related queries.
  • Distribute payslips via email and print hard copies for blue-collar staff.
  • Manage employee leave processes, including processing of leave forms and preparation of reports for managers.
  • Manage claims with Evolution Life ( Group Life & Funeral)
  • Assist with mid-year and annual statutory submissions (e.g., EMP501, Workman’s Compensation, Employment Equity, SDL).
  • Reconcile cashbooks and send journal reports to allocated Accountant.
  • Support the preparation and implementation of incentive, bonus, and salary increase schedules using VIP or relevant payroll systems.
  • Assist in the preparation of the OPSCO pack.
  • Ensure timely collection and processing of all necessary payroll documents to meet payroll deadlines.
  • Maintain organized records, save backups, and archive monthly reports.
• HR Administrative Support
  • Provide administrative assistance to the HR Team Leader.
  • Perform general office duties including filing, scanning, managing email correspondence, answering calls, and opening personal staff folders.
  • Carry out ad hoc duties as required by management.
  • Drafting of Warnings/setting up of hearings

Qualifications:

• Matric certificate (Grade 12)
• Payroll-related qualifications or courses (advantageous)
• Minimum of 3 years’ experience in a payroll role
• Proficiency in VIP Payroll or other payroll software (advantageous)
• Strong attention to detail and accuracy
• Sound judgment and decision-making skills
• Effective verbal and written communication
• Excellent planning and organizational abilities
• Ability to work effectively under pressure and meet tight deadlines
• High level of integrity and respect for confidentiality

How to Apply:

• Email your comprehensive CV to exceedhr@exceed.co.za.
• If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
• We reserve the right to only conduct interviews with candidates of choice.
• Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

Submit CV

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