Reference: 11439 CM
Consultant: Christa Mostert

Job Description:

Manage a portfolio of residential communities, maintaining strong relationships with owners, trustees and contractors.
Coordinate AGMs and trustee meetings, including notices, documentation, minutes and action items.
Ensure compliance with statutory requirements, including POPIA, PAIA, CSOS, UIF and Workmen’s Compensation.
Oversee levy collections, arrears, budgets, financial reports and annual audits.
Coordinate with accountants to ensure accurate financial records, reconciliations and reporting.
Maintain scheme documentation, insurance policies, governance records and statutory filings.
Manage maintenance requests, site visits, contractor quotations and repair work.
Coordinate tenders, major maintenance projects and contractor payments.
Handle owner queries, complaints, correspondence and community communications.
Provide administrative support, maintain accurate records and ensure timely responses to requests.
Liaise with community managers, finance teams and other stakeholders to ensure effective service delivery.

Qualifications:

Strong administrative, organisational and time-management skills.
Knowledge of financial administration, budgeting, levy collections and reconciliations.
Understanding of statutory compliance, governance and record-keeping requirements.
Excellent written and verbal communication skills.
Strong stakeholder management and problem-solving abilities.
Ability to coordinate meetings, maintenance projects and multiple deadlines.
High attention to detail, accuracy, confidentiality and integrity.
Ability to work independently, prioritise tasks and take ownership of responsibilities.
Proficiency in digital document management and communication platforms.
Professional, reliable and service-oriented approach.

How to Apply:

Email your comprehensive CV to exceedhr@exceed.co.za.
If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
We reserve the right to only conduct interviews with candidates of choice.
Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

Property Coordinator

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