Events Coordinator

Reference: 11451 CM
Consultant: Christa Mostert

Job Description:

Coordinate the planning and execution of trade shows, exhibitions, industry events and hosted client functions.
Manage event registrations, exhibition spaces, booth placements, travel bookings, accommodation, venues and catering.
Liaise with suppliers and internal teams to ensure branding, merchandise, booth designs and event content are delivered on time.
Assist with visa applications and international travel arrangements for team members.
Maintain travel and event expense spreadsheets, track invoices, quotes and purchase orders, and coordinate payments and reimbursements with the finance team.
Monitor event expenditure and ensure costs remain within approved budgets.
Coordinate setup, catering, décor and staffing for internal events and client functions.
Act as the on-site point of contact, resolving issues to ensure smooth event execution.

Qualifications:

Tertiary qualification in Business Administration, Events Management, Tourism, Project Management or a related field that supports interpersonal and project management skills.
2–4 years of relevant experience in administration, event coordination or project management.
High proficiency in Excel and Google Sheets for budgeting, timelines and task tracking.
Basic understanding of bookkeeping and financial documentation.
Strong organisational, communication, multitasking and problem-solving skills.
Ability to work independently, manage multiple deadlines and coordinate with various stakeholders.
South African citizenship or a valid work permit.
At least one year of experience in basic bookkeeping and forecasting.
Experience leading projects and working with suppliers or travel agents.
Understanding of event management and costing.
Experience booking flights, accommodation and car hire, as well as assisting with visa applications.
Experience managing multiple teams and concurrent tasks.

How to Apply:

Email your comprehensive CV to exceedhr@exceed.co.za.
If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
We reserve the right to only conduct interviews with candidates of choice.
Applicants who have not received feedback within 30 days from the closing date must please accept their application as unsuccessful.

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